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Sponsorship Terms and Conditions

By applying to be a sponsor of The Peak of Data Integration 2025 (the “Event”) hosted by Safe Software Inc. (“Safe”), you agree to the following terms:

  1. You are an authorized representative of your organization (the “Sponsor”) and you are agreeing to these terms on the Sponsor’s behalf.
  2. Deadline for sponsorship applications is February 28, 2025. A completed application form and all requested information must be submitted by this deadline. Late applications accepted after this deadline will not be guaranteed inclusion in Event promotional materials. Safe reserves the right to refuse any sponsorship application for any reason and in its sole discretion.
  3. Upon acceptance of the sponsorship application, the Sponsor grants Safe a non-exclusive right to use the Sponsor’s logo and other brand features to promote their sponsorship of the Event. Sponsor’s logos, bios, and social media handles must be submitted by March 31, 2025.
  4. Upon acceptance of the sponsorship application, the Sponsor agrees to pay the sponsorship fee associated with the selected sponsorship package. Full payment must be received within 30 days of Safe accepting the sponsorship application. Failure to make payment by the due date may result in the forfeiture of Sponsor’s rights under this Agreement.
  5. A sponsorship application does not constitute an attendee registration. Every attendee (even those entitled to complimentary registrations) must register by completing the relevant form.
  6. The Sponsor agrees to accept the exhibit space, dedicated tables, and/or other event locations as assigned. Safe reserves the right to modify these locations with reasonable notice to the Sponsor.
  7. If Sponsor cancels its sponsorship before April 1, 2025, 50% of the sponsorship fee will be refunded. No refunds will be issued for cancellations after that date.
  8. Sponsorship is not assignable and may not be shared with third parties without the express written consent of Safe.
  9. Safe grants Sponsor a limited, non-exclusive, revocable license to use the Event branding, trademarks, and logos solely to promote its sponsorship of the Event.
  10. Safe will be responsible for creating all Event signage, website materials, and social media announcements. Any other promotional materials or content created by the Sponsor to promote the Event or that contain Safe’s branding must be reviewed and approved by Safe. Safe reserves the right to reject any promotional materials that do not comply with Event branding guidelines or are deemed inappropriate. No promotional materials may be affixed to any wall or other surface at the conference venue.
  11. The Sponsor agrees to observe all Event and venue policies as communicated to the Sponsor from time to time. In particular, all representatives of the Applicant must agree to abide by Safe Software’s Code of Conduct.
  12. Insurance coverage is the responsibility of the Sponsor. Neither Safe nor the venue will be liable for any property loss or damage, personal injury, or any third-party claims related to your participation in the Event. Sponsor agrees to carry and provide proof of commercial general liability insurance, including property loss and personal injury coverage, with limits of no less than $2 million per occurrence.
  13. Safe will provide you with a lead scanner to collect attendee contact information. You must seek the consent of an attendee before scanning their badge with the lead scanner.
  14. Sponsor agrees to indemnify and hold Safe harmless from any demands, loss, liability, claims, proceedings or expenses (including attorney’s fees), made against Safe arising from the Sponsor’s participation in the Event. Other than for indemnified claims, no party shall be liable to the other for direct, indirect, special, incidental, punitive, exemplary, or consequential damages, or loss of profits, revenue, or business opportunity arising out of or in connection with the Event or this sponsorship application, whether or not such loss or damage is reasonably foreseeable.
  15. In the event of government restrictions, pandemics, earthquakes, fires, strikes, or other unavoidable events of force majeure that may disrupt the Event, Safe may make reasonable adjustments to the schedule. If, in Safe’s sole opinion, no reasonable adjustments can be made, then Safe will apply the sponsorship fees towards a future event or refund 50% of the fees.
  16. The Sponsor agrees to comply with all applicable laws, regulations, and venue policies, including health, safety and accessibility requirements. Any fine or penalties resulting from non-compliance with this clause will solely be the Sponsor’s responsibility.
  17. This agreement shall be governed by and enforced in accordance with the laws of the Province of British Columbia. All disputes shall be referred to and finally resolved by arbitration administered by the Vancouver International Arbitration Centre, pursuant to its Rules.
  18. If there is any inconsistency between these terms and any other terms posted online, contained in printed materials, or disclosed verbally, these terms shall prevail. Any disputes or matters not covered by these terms are subject to the decision and control of Safe, in its sole discretion.